AGM 2017/18

Notice of the 2017/18 AGM

NOTICE OF ANNUAL GENERAL MEETING - AUDAX UNITED KINGDOM LONG DISTANCE CYCLISTS’ ASSOCIATION (“Audax UK”)

Notice is given that the Annual General Meeting of Audax UK will be held on Saturday 9 February 2019, at 12.00pm at The George Stephenson Room, Ibis, Birmingham New Street, 21 Ladywell Walk, Birmingham B5 4ST

Graeme Provan

General Secretary

secretary@audax.uk

Resolutions should be submitted by members acting as proposer and seconder by post or email to the General Secretary to arrive no later than the 14th December 2018. The resolution may include a statement of no more than 1000 words.

The draft resolutions will then be available via www.aukweb.net on the AUK Forum for a period of not less than 21 days for review. During this period members may submit amendments to resolutions in the same manner as resolutions. Proposers of resolutions and/or amendments may similarly withdraw unamended resolutions and/or amendments, or otherwise combine, partition or otherwise redraft them so long as they continue to address the resolution’s original subject

Elections for the following posts will take place at the AGM:

  • Non-Executive Directors (2 posts)
  • Finance Director (Note: the current holder was appointed by the board and the appointment needs to be ratified by the members)
  • Communications Director (Note: the current holder was appointed by the board and the appointment needs to be ratified by the members)

Nominations with details of the members proposing and seconding the nomination and the consent of the nominated person to serve together with a statement of that person’s relevant abilities or experience of no more than 1000 words should be sent by post or email to the General Secretary to be received no later than the 11th January 2019.

A detailed agenda including the final resolutions and nominations and annual reports and accounts will be published on the website not later than the 18th January 2019.

All members are very welcome to attend the meeting and tea and coffee will be provided. Alternatively, any member may appoint a proxy to attend, speak and vote in his or her place. Proxy voting will go live on the 18th January 2019. If you or your proxy wishes to attend the meeting, I would be grateful if you could let me know in good time so that I can ensure adequate space at the venue as well as adequate supplies of refreshments. It is important that all members ensure that their email details on www.aukweb.net are accurate. Details of proxy voting will be sent to all members with email addresses.

For reasons of cost the final agenda and annual report will be published via the website save in respect of any members who applied to the Registrar using the form provided in the December issue of Arrivee.

Agenda for the Audax UK Long Distance Cyclists’ Association AGM 2017/18

To be held at The George Stephenson Room, Ibis Birmingham New Street, 21 Ladywell Walk, Birmingham B5 4ST on 9 February 2019 commencing at 12:00pm

  1. To record the names of those present at the meeting
  2. To record apologies for absence
  3. To approve the minutes of the last AGM as a true record of that meeting
  4. Matters arising from the last meeting (AGM 2016/17).
  5. To approve the Annual Report
  6. To approve the Annual Accounts and the Finance Director’s recommendations
  7. To consider resolutions
  8. Election of Directors
    1. Finance Director
    2. Non-Executive Director (2 posts)
    3. Communications Director
  9. Date and venue of next meeting
  10. Close of meeting