A Permanent Event is an event along a predetermined route created by an Event Organiser and validated by Audax UK. Some are Permanent versions of established and popular Calendar events, others are only available as a Permanent event.
As well as routes in the UK there are also Permanent Events abroad (Permanent Events on Foreign Soil - PRoFS), some with challenging rides over long distances, mountains or both. You can even combine riding a classic UK end-to-end route with achieving AUK points!
At the discretion of the organiser, some Permanent events may allow riders to start from any point around the route, not just at the nominated start, and/or to reverse the route. This is not guaranteed so it is important to check with the organiser first.
The current list of Permanent Events can be found here.
Entering a Permanent Event
The entry process for Permanent Events is broadly the same as that for Calendar Events. Once payment has been received the Event Organiser will forward the route (as a printable turn by turn route sheet and for some events also as a GPX) and a Brevet Card along with any details that may be useful or relevant for the ride.
Unlike Calendar Events, they can be ridden on any date chosen by the rider. When you enter online you will need to specify a date, but this can usually be changed if necessary. Some organisers will accept short notice of your actual ride date which gives the opportunity to select a day with better weather.
Cycling Self Sufficiently
For many Permanent Events, the completed brevet card is required in order to obtain validation. However, unlike a calendar event, there won’t be anyone there on behalf of the organiser so it's essential to obtain some form of proof of both the time and location of the start and finish, as well as the controls along the way
Proof of passage could include a receipt from a cash machine, café, shop or garage, for example. The key requirement is that it has an automatic time and date printed on it.
For some Permanent Events there are alternatives to the traditional paper proof of passage:
- The organiser may accept a GPS track as proof of passage. More information about how to check whether a ride is offered with GPS validation and how to use this option here.
- There is a smartphone app called E-Brevet which is being offered now by a small number of organisers, but may become more extensively available if successful. More information here.
- The organiser may have registered the Permanent Event with validation only by GPS track. More information here.
Upon completion – up to a maximum of 14 days after the event, the Brevet Card, receipts or GPS file need to be sent to the organiser, or the E-Brevet completed ride must be uploaded to the website. The organiser will then validate that the completion time and distance were met.
Once validated, the details including the points are added to the events record and also updated to the website. The Brevet Card is then usually returned to the rider.
Creating a new Permanent Event
If you have a route that you would like to offer to other riders as a Permanent, you’ll need to apply to the Permanents Secretary. More information about the requirements for different categories of Permanent Events here:
First prepare your route-sheet, ensuring that the minimum distance between controls meets the nominal distance at which you want to offer the ride.
Then email the route sheet to firstname.lastname@example.org and complete this form.
The Permanents Secretary will inform you when the event has been accepted, and it will show when you log-in to your organiser Section of the website. You will then be able edit details, provide search terms, upload GPS tracks and so on to make your ride more attractive to potential ‘customers’.
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