Permanent Events

A Permanent Event is an event along a predetermined route created by an Event Organiser and validated by Audax UK. Some are Permanent versions of established and popular Calendar events, others are only available as a Permanent event.

As well as routes in the UK there are also Permanent Events abroad (Permanent Events on Foreign Soil - PRoFS), some with challenging rides over long distances, mountains or both. You can even combine riding a classic UK end-to-end route with achieving AUK points!

At the discretion of the organiser, some Permanent events may allow riders to start from any point around the route, not just at the nominated start, and/or to reverse the route. This is not guaranteed so it is important to check with the organiser first.

The current list of Permanent Events can be found here.

 

Entering a Permanent Event

The entry process for Permanent Events is broadly the same as that for Calendar Events. Once payment has been received the Event Organiser will forward the route (as a printable turn by turn route sheet and for many events also as a GPX) and a Brevet Card (if requested) along with any details that may be useful or relevant for the ride. ​​

Unlike Calendar Events, they can be ridden on any date chosen by the rider. When you enter online you will need to specify a date, but this can usually be changed if necessary. Some organisers will accept short notice of your actual ride date which gives the opportunity to select a day with better weather. Note: Unused Permanent brevets will expire at the end (October 31st) of the succeeding season after the season in which the brevet was purchased.

Cycling Self Sufficiently

For Permanent Events, unlike a calendar event, there won’t be anyone there on behalf of the organiser so it's essential to obtain some form of proof of both the time and location of the start and finish, as well as the controls along the way.

For many Permanent Events there are alternatives to the traditional paper proof of passage and these are widely used:

  • The organiser may accept a GPS track. More information about how to check whether a ride is offered with GPS validation and how to use this option here.
  • There is a smartphone app called E-Brevet offered by some organisers. More information here.
  • The organiser may have registered the Permanent Event with validation only by GPS track. More information here.

If you do still want to use a brevet card ask the organiser. Traditional paper based proof of passage could include a receipt from a cash machine, café, shop or garage, for example.  The key requirement is that it has an automatic time and date printed on it. 

Validation

Upon completion – up to a maximum of 14 days after the event, the Brevet Card, receipts or GPS file need to be sent to the organiser, or the E-Brevet completed ride must be uploaded to the website. The organiser will then validate that the completion time and distance were met.  

Once validated, the details including the points are added to the events record and also updated to the website. The Brevet Card is then usually returned to the rider.  

Creating a new Permanent Event

If you have a route that you would like to offer to other riders as a Permanent, you’ll need to apply to the Permanents Secretary.

First prepare your route-sheet, ensuring that the minimum distance between controls meets the nominal distance at which you want to offer the ride. Information Controls are not permitted on Permanent Events.

Then email the route sheet to permanents@audax.uk together with:

  • Your name and AUK membership number
  • The Category of Permanent Event you wish to organise

More information about the requirements for different categories of Permanent Events here:

If you have not previously organised AUK Calendar or Permanent events you should complete a New Perm Organiser form (doc) or (pdf) and return this to the Permanents Secretary with the above information.

The Permanents Secretary will inform you when the event has been accepted, and it will show when you log-in to your organiser Section of the website. You will then be able edit details, provide search terms, upload GPS tracks and so on to make your ride more attractive to potential ‘customers’.

 

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